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1. General approach to your privacy2. Why we use your information3. How we use your information4. Sharing your information with our website provider5. Sharing your information with other organisations6. Transferring your information outside the EEA7. How long we keep your information8. Use of Cookies9. Data Breaches10. Your rights11. Complaints12. How we keep your information secure13. Changes to the Privacy Policy

2. Why we use your information

We will only use your information where we have a legal basis to do so and will always respect your rights. Where we use your information, it may be because you have consented to us doing so or because we consider we have a legitimate interest to do so. Where we do rely on a legitimate interest to use your information, we will always ensure that this is done in a way so as not to be intrusive or cause distress, and that respects your rights. Other reasons may include using information because we have a legal obligation to do so or because we have to fulfil contractual obligations.

Some examples can be found below:

1. You have given us your consent to use the information for a specified purpose, such as sending you newsletter emails.

2. We are using your information in pursuit of a legitimate interest, for example:

3. How we use your information

4. Sharing your information with our website provider

Your data may also be available to our website provider to enable us and them to deliver their service to us, carry out analysis and research on demographics, interests and behaviour of our users and supporters to help us gain a better understanding of them to enable us to improve our services. This may include connecting data we receive from you on the website to data available from other sources. Your personally identifiable data will only be used where it is necessary for the analysis required, and where your interests for privacy are not deemed to outweigh their legitimate interests in developing new services for us. In the case of this activity the following will apply:

1. Your data will be made available to our website provider

2. The data that may be available to them include any of the data we collect as described in this privacy policy.

3. Our website provider will not transfer your data to any other third party, or transfer your data outside of the EEA.

4. They will store your data for a maximum of 7 years.

5. This processing does not affect your rights as detailed in this privacy policy.

5. Sharing your information with other organisations

We will never share your information with third parties for their own purposes unless this is explained to you at the time we collect your information, you give us your permission to, or we are legally required to do so.

6. Transferring your information outside the EEA

Sometimes organisations who work on our behalf may manage information outside the EEA. In those circumstances, we will make sure that we have a valid reason for doing so under current Data Protection Legislation.

7. How long we keep your information

As a general rule, we will hold your information for a period of up to seven years from the end of your relationship with The Mindfulness Initiative in accordance with our data retention policy. In some circumstances, this will be shorter. If you would like to know how long we will hold any specific information, then please contact us and we can provide further details.

8. Use of Cookies

Our website uses cookies to store visitors’ preferences and to record session information, to customise newsletters, advertising, and web page content based on browser type and user profile information. We do not link the information we store in cookies to personally identify you.

9. Data Breaches

If there’s ever any breach of security with our site or server or database, we’ll let you know promptly.

10. Your rights

Under the General Data Protection Regulations (GDPR) you have the following rights:

11. Complaints

If you have any complaints about how we handle your personal data, please contact us so we can resolve the issue, where possible. You also have the right to lodge a complaint about any use of your information with the Information Commissioner's Office, the UK data protection regulator.

12. How we keep your information secure

We take such measures as are appropriate to ensure the confidentiality, integrity, and availability of systems, which are regularly independently tested and reviewed.

13. Changes to the Privacy Policy

We may update this policy to reflect changes in how we use your information. You may wish to check this policy each time you provide The Mindfulness Initiative with your information. Where appropriate, we will provide you with notice of any significant changes to how we use your information.

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